Article 7 – Nomination and Election

by Faculty Association | Filed under By-laws.

Article 7 – Nomination and Election of Members of the Board of Directors and President and Chair of the Board

7.1      Annually, the members of the Association shall nominate candidates from their ranks to fill the oncoming vacancies on the Board of Directors. When the President’s term of office has been completed, nominations shall also be made for the office of President and Chair of the Board. Nomination to a vacancy on the Board of Directors is open to any individual who is currently a member of the Association, or has held sessional membership at any time since the previous May 1. Any member nominated for President and Chair of the Board shall have been a member who has served on the Board of Directors for at least one year during the previous five years.

If a candidate for President and Chair of the Board who holds an ongoing position on the Board of Directors is elected, the President and Chair of the Board will then be deemed to have resigned their term of office on the Board and the Board of Directors shall fill the vacant office in accordance with Article 7.6.

7.2      The call for nominations shall be made through an announcement in the Association newsletter.

7.3      Nominations shall be made in writing, and shall require the signatures of at least three members of the Association and the consent of the candidate on the nomination slip. No member shall nominate more than two candidates. The deadline for nominations is February 8.

7.4      Voting in Elections of the Board of Directors will be by ballot as referred to in Article 4.6 and 4.7. A ballot will be provided to each member of the Association by March 4. The deadline for receipt of returned ballots will be March 18. Any deadline falling on a weekend or a statutory holiday will automatically be extended to the next working day.

7.5      The Board of Directors shall appoint an Elections Committee with the following responsibilities:

7.5.1   To inform members of the Association, by way of a call for nominations, of the number of upcoming vacancies, and the election procedure.

7.5.2   To receive all nominations and to ensure that proper procedure outlined in 7.3 has been followed.

7.5.3   To distribute a list of candidates and nominators for vacant positions with the mail ballot.

7.5.4   To conduct the election, to count ballots, maintain records of the balloting, and certify the results of the election in a report to the Board of Directors.

7.5.5   To report to the Board of Directors any election irregularities in order that the validity of the election results may be verified.

7.5.6   Should it be determined that such irregularities substantially affect the results of the election, the Board of Directors is empowered to call a new election. Such election shall be held as soon as possible but in any event no later than September 15 of the same year.

7.5.7   The Chair of the Elections Committee shall not be running for office in the Faculty Association. The elections committee shall include two members who are not members of the Board of Directors and who are not running for office.

7.6      If a vacancy occurs on the Board of Directors, or if there are insufficient candidates for the positions available in a general election, the Board of Directors may appoint a member of the Association to the Board of Directors. An appointed Board member may serve until the June 30th following the next Board of Directors elections.  Such appointment to the Board shall not affect the subsequent duration of the term of office of the member should the member be nominated for and elected to the Board of Directors according to procedures in Article 7.

7.7      Elections shall be conducted in the following manner:

7.7.1   Except as noted in Article 6.8, candidates for the 15 Board members listed in Article 6.1.1a) receiving the most votes will be elected to the longest terms. Except as noted in Article 6.8, in the case of a tie vote between two successful candidates, the candidates will be elected to terms of equal length, the terms established under 6.7 will be automatically extended as necessary, and the Board of Directors may be expanded by the addition of one (1) member, if necessary to accommodate both tied candidates. In the case of a tie between three or more candidates, and when the preceding procedure is inadequate to accommodate the election of tied candidates, the Board of Directors shall hold a run-off election between the tied candidates by a ballot of the membership.

7.7.2   Candidates for the positions listed in Article 6.1.1a) and 6.1.1d) shall be listed on the same ballot. Should no sessional candidate be elected for a position under Article 6.1.1a), the sessional candidate with the highest number of votes will be declared elected under Article 6.1.1d). Should one or more sessional candidates be elected for a position under Article 6.1.1a), the sessional with the largest number of votes shall be declared elected under Article 6.1.1d) and any further elected sessional members shall be declared elected under Article 6.1.1a). In the case of a tie vote for the position listed in the Article 6.1.1d) where the members would not be elected under Article 6.1.1a), the Board of Directors will be expanded by the addition of one (1) member to accommodate both tied candidates. In the case of a tie vote where one of the members would be declared elected in accordance with 6.1.1a), the provisions of Article 7.7.1 apply. In the case of a tie between three or more candidates, and when preceding procedure is inadequate to accommodate the election of tied candidates, the Board of Directors shall hold a run-off election between the tied candidates by a ballot of the membership.

7.7.3   If the number of candidates for the positions under 6.1.1a) and 6.1.1d) is the same as or fewer than the total vacancies available, the nominated candidates shall be declared elected by acclamation.  Should there be terms of various lengths to be served, the Chair of the Election Committee shall randomly draw lots to select the terms of office for the acclaimed candidates.

7.7.4   The election of President and Chair of the Board shall be by plurality. In the event of a tie vote between two or more candidates for President, the Joint Board shall select a President and Chair of the Board from among the tied candidates by secret ballot. In the event of there being a single candidate for President and Chair of the Board, the candidate shall be declared elected by acclamation.

7.7.5   Members shall vote by placing an “X” beside the name(s) of the candidate(s) of their choice and may vote for as many candidates as there are vacancies declared. Ballots are spoiled when they are marked in any way that does not clearly indicate the choice of the voter, or when the member votes for more candidates than there are vacancies declared.

7.7.6   If there is no candidate for President and Chair of the Board by the deadline for nominations, the Board of Directors shall appoint any member of the Association as President and Chair of the Board for a one-year term of office.

7.7.7   Ballots, and any other elections records as shall be employed by the Elections Committee, shall be sealed and securely stored for a period of five weeks, after which they may be destroyed on a motion of the Board of Directors.

7.7.8   Members shall be informed of the results of the election by means of a notice in the next Association newsletter following the certification of the election results pursuant to Article 7.

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