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Updated form for Reduced Duties Leading to Retirement

Recently the Faculty Association alerted Academic Relations to issues with the form associated with Reduced Duties Leading to Retirement (RDLTR). The previous form was inconsistent with the Articles of the Collective Agreement. The Association’s concerns have mostly* been addressed and a new form should be available to academic staff. If you have previously requested a form, we advise you to contact Human Resources again to ensure you have the most up to date document.

Under the Collective Agreement, RDLTR allows an eligible academic staff member to apply for a reduced assignment of duties (i.e. leave without pay (LWOP) from a portion of duties) immediately preceding a specified retirement date as named by the academic staff member. There are three specific options for RDLTR plus an option for alternative arrangements to be considered. RDLTR is approved by the Provost on the recommendation of the Dean (or Dean-equivalent) and such approval cannot be unreasonably withheld. The Collective Agreement language can be found in Schedule ‘A’, Article 2.22. A copy of the Collective Agreement is available online here.

One benefit of the RDLTR arrangement is that the employer pays the full employer’s share of required premium contributions for benefit plans (as listed in Article 2.22.3) as if the staff member were on full pay. Further, subject to the provisions of the Universities Academic Pension Plan, the staff member may elect to establish the LWOP period as pensionable service under that Plan, in which case the Governors contributes both the required employer’s share and the employee’s share applicable to the LWOP period.

*One outstanding issue with the form where the Association does not agree with the Administration relates to the rare case where an academic staff member requests that the RDLTR arrangement be rescinded. A RDLTR arrangement can only be rescinded with the agreement of both Parties to the Collective Agreement, i.e. the Faculty Association and the Governors. On the form, academic staff members will see a note outlining the possible re-payment of employer pension and benefit amounts if a RDLTR arrangement is rescinded. The Administration has asserted they have the option to require an academic staff member to reimburse the employee-portion of the pension contributions and the group benefits paid on their behalf by the University during the RDLTR period. The Association disagrees that this is permissible under the Collective Agreement and has told the Administration that once they require this reimbursement by an academic staff member, it would likely become the subject of a formal grievance. We ask that any academic staff member considering a request to rescind their RDLTR arrangement contact the Faculty Association for an initial discussion.

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